By Mike Lewis
While it is almost impossible to truly go “paperless,” at the very least it should be the goal of all businesses to use LESS paper!
Tools abound to make our lives better, while at the same time using fewer natural resources. The more intuitive the technology, the better! Converting faxes into email attachments is a simple thing that you could be doing right now. Depending on your security preferences, fax documents can also be delivered to FTP folders, HTTPS posts, or other custom solutions.
What could be easier than having documents securely delivered to your email?
Fax-to-email solutions use less paper. Industry stats indicate that on average only 25 percent of faxes delivered to email are ever printed.
A secure fax-to-email service keeps faxes from being mistakenly taken along with another fax, or even seen by unauthorized people. Having digital copies of your documents will greatly decrease your chances of ever losing them. When sending faxes from your email, you will find an archived copy of the fax with a date and time stamp left behind for storage in your sent folder. What a brilliant idea! This streamlined process is essential for maintaining efficiency in any business.
Image capture and delivery systems can integrate seamlessly with data storage companies, which can then store and index data for rapid search and recovery. Expert handling of each of these integral components in business-critical applications is essential to keep your options, time, and money available for future technologies. Doing these processes separately rather than bundled into a complicated, all-inclusive system will permit greater flexibility.
When technology allows us to save money, increase speed and efficiency, use fewer natural resources, and eliminate process waste, then it should be embraced.
About the Author
Mike Lewis is the Vice President of FaxPipe, a technology company in Provo, Utah that provides an online fax-to-email service.
QuickBooks Manufacturing Blog 